The Defence Innovation Hub will assess your initial proposal. If Defence is interested in your idea, you’ll be asked to complete a more detailed proposal. This may lead to a contract for developing your innovation.

You can check the status of your proposal or withdraw your submission at any time, by submitting an online enquiry through your Defence Innovation Hub Dashboard account.

Assessment of initial proposal

Your initial proposal will be assessed by the Department of Defence in accordance with the assessment criteria and Defence's innovation priorities. You will receive advice of the outcome by email and on your Defence Innovation Hub Dashboard account.

Outcome of initial proposal

Defence will advise you whether your proposal is:

  • successful – you’ll be asked to submit a more detailed proposal through a request for proposal (RFP) pack tailored for your specific proposal
  • unsuccessful – your idea will not be progressed by Defence but you can work with your ODIS adviser to connect with other opportunities. You will also be able to seek specific, constructive feedback on your assessment from Defence
  • suitable, but not successful – your proposal has the capacity to meet Defence’s needs, but due to balance of investment considerations it cannot be progressed at this time. Defence may elect to place your submission on hold. 

Request for detailed proposal

If your initial proposal is successful you will be invited to submit a more detailed proposal through a tailored request for proposal (RFP) pack. This RFP stage will have its own assessment criteria, balance of investment and strategic considerations. These are set out in the priority innovation notice or special notice you are responding to, and expand on the criteria that applied to the initial proposal.

Defence will advise you about the outcome of your proposal

Proposals are assessed in accordance with the criteria and terms published on the Defence Innovation Portal.

If your detailed proposal is successful, the Defence Innovation Hub will work with you to negotiate contract objectives and outcomes that support the maturing of your technology in alignment with Defence capability needs.

Where your proposal has been unsuccessful the Innovation Hub will provide written advice outlining the reasons why the proposal was not successful.

Time taken to assess proposals

In most cases, you can expect to know the outcome of the initial assessment within 3 to 4 months. Where Defence requests a more detailed proposal, the assessment of that proposal may also take several months.

Where Defence has favourably assessed a detailed proposal, Defence will enter a contract clarification process. This stage can take anywhere from several weeks to several months, depending on the complexity of the issues involved.

You can check on the status of your proposal at any time by submitting an online query through your Innovation Portal dashboard.

The Time taken to assess and process proposals is improving as the Defence Innovation Hub’s operating model matures.

Contract documents

The innovation contract template has been designed to increase incentives to innovation and attract interest from industry through its user-friendly, plain English design and flexible, collaborative structure.

The Defence Intellectual Property Strategy seeks an appropriate balance between the commercial interests of industry and the interests of Defence.

Intellectual property under the Innovation contract

Under Defence’s Intellectual Property Strategy, Defence will not seek to own intellectual property created in connection with the innovation unless there are compelling reasons to do so, such as national security. In the vast majority of cases, the innovator owns the intellectual property generated through the contact.

Defence does require access to intellectual property through licensing arrangements (for capability development purposes). These licensing arrangements do not allow Defence to manufacture, mass produce or commercialise the technology developed under an innovation contract. The Defence Innovation Hub’s Intellectual Property Strategy facilitates a collaborative relationship over the life of each innovation contract.

Defence Innovation Hub contracts fund an innovator’s research and development activities and do not involve acquisition of equipment by Defence. Defence categorises contracts of this sort as cost reimbursement contracts entered into for research and development purposes. Under contracts of this type Defence funds costs directly linked to the development of the technology and does not fund indirect overheads or profit.

Innovation activities

Once in contract, the Defence Innovation Hub will work collaboratively with you to ensure the best outcomes for you and Defence. The Defence Innovation Hub offers four phases of technical development design to mature innovation towards a capability outcome: 

  • Phase 1: concept exploration
  • Phase 2: technology demonstration
  • Phase 3: prototype system
  • Phase 4: integrated capability development

As part of your proposal, you will be asked to nominate a phase in which to enter the Defence Innovation Hub.