A quote tells your customers your terms of service and how much you’ll charge. If a customer accepts your quote, it becomes a legally binding contract.

Preparing good quotes can have many advantages for your business. You will:

  • be more competitive
  • show a professional image
  • achieve higher profitability
  • offer your goods at the right price
  • lower your legal risk.

Developing great quoting skills can help you win work and build a customer base.

How to prepare a quote

Our top 3 tips for quoting are:

  1. Put your quotes in writing to avoid confusion and misunderstandings.
  2. Find out what would satisfy your customers, but manage their expectations as well.
  3. Aim for a profitable return to grow your business.

A well written quote shows your professionalism and protects your business from legal and financial risks. Your quote document should include:

  • your business details
  • total and the breakdown of costs
  • variations and revisions
  • payment terms and conditions
  • preferred payment method
  • schedule of work with a quote expiry date
  • customer acceptance signature.

Check out Business Queensland’s guide to preparing a business quote to help you identify what to include in your quotes.

Business Queensland

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